This document will walk you through student scheduling steps on Radix LMS. Only users with appropriate roles can do the scheduling. If you need access to scheduling modules, please contact your site administrator.

The scheduling links are located under School → Schedule

Creating courses

Click on "Manage courses and categories" under the schedule menu and you will be directed to the page where you can manage all the courses and categories (departments) on your site. When you click on a category and a course, the details will be listed on the right.

Click on "Create new course" and fill in the information about the course.

Once you are on the new course settings, use the help icon next to each field for extra help. Here are some important points when creating a new course or editing an old one:

  • The course short name must be a unique name throughout the site.
  • Select your course start and end dates, based on these dates, the participants will be able to access the course.
  • To enable and change the end date, uncheck the "Calculate the end date from the number of sections."
  • Decide if this course is official or not (unofficial courses will not be shown on grade reports or report cards, students will still be able access them via their dashboards)
  • Course ID number and universal course IDs are important for the official graded courses. You can use the "Course ID number" for the internal/local or district course codes, but the Universal ID must be the official course code assigned by the State. They must be unique for each course on your system. Universal IDs must be selected from the drop-down menu. if not in the menu, you must add the course to the list by clicking on the link below the dropdown menu.
  • The weight and credit are used in the GPA calculations. The grading category term must match your school's grading terms.
  • The course summary and image are shown to students on their dashboards.
  • The course format should be weekly to make sure it works with the other RadixLMS modules smoothly.
  • Unofficial courses can use any format that fits the need.
  • Completion tracking will allow teachers to be able to set activity completion conditions, it will also show the percent completed on students' dashboard.
  • Groups mode must be "Separate groups" and "Force group mode - Yes" to allow teachers to differentiate activities among groups.
  • The other settings can be kept with the default values. and once done, click save and return.

Adding periods and teacher

To add a period to a course and assign a teacher, go to Periods under the schedule menu. Here, you will see the buttons on the top left corner of the report table. Click on "Add new period".

On the pop-up window, select your course from the drop-down menu. You can search your course by name or ID number in the drop-down box. Select the period you want to add and days of the course. Click "ok" when done.

To assign a teacher to a course, click on the "Assign teacher to course" button. On the pop-up window, select your course and teacher(s) and click ok. Only your staff with the "Teacher" role will appear in this window. If you need to add new teachers to the site, please use the School → User → Staff menu.

Scheduling students

To add students to the courses/periods, go to the "Assign students to courses" link/tab under schedule. This link can be used to schedule multiple students to a course or multiple courses as well as a single student to multiple courses.

You can search the students by first, last, or StudentID. If you need to search multiple students, use studentIDs separated by space in the search box. You may also filter your students using the individual columns. After you found your students, select them by checking the boxes on the left. Once they are selected, click and hold to the selection and drag them to the "selected students" window on the right. (see video below).

Once the selected students are in the window on the right, click on "Assign selected students" and open up each period you want to schedule these students by checking the corresponding boxes. For each period, select the students' role, the course you want to schedule to, and the enrollment start date.

For semester or quarter-long courses, select one of the Q or S roles. For year-long courses, select the yr-student role. Enrollment start dates are the same as the selected course's start date by default. You may change it to a different date if you like.

Click "OK" once you are done making selections for the periods you want. It may take a few seconds for it to process the enrollments and show the success message on the screen.

Changing student schedules

If you are only changing the student's period within the same course, this can be done with a few clicks on the student schedule list. First, filter the list to find the student, then click on the gear icon of the period you are changing for this student. on the pop-up window, change the current period in the "period" dropdown list. You can also change the students' unofficial groups here.

If you are changing a student's course, you will have to first unenroll the student from the old course and re-enroll him to the new one. To unenroll, click on the delete icon next the the courses/period and click OK on the pop-up window. This will remove the student from the course unless the student is enrolled in any other periods of the same course (block schedule). It that is the case, you will have to remove the student from all of the periods of the same course you are un-enrolling from. Once this is done, you can now enroll the student to his new course by follwing the "scheduling students" section above.

Changing a student's schedule from one course to another DOES NOT transfer any of his records to the new course. Grades must be manually transferred to the new course. Attendance records in the old course will not be deleted for the un-enrolled student.