Admission Management

Admission helps schools manage the prospective student application process in Radix LMS. The plugin includes four major areas: the public application form, the administrator application list, Form Fields settings, and Admission Plugin Settings. Use these tools to collect applications, manage submitted records, configure field labels and dropdown values, send confirmation and notification emails, and apply school-specific admission rules such as age restrictions.
Who uses this page: School administrators and site administrators responsible for the student application process.
When to review: Before each admission cycle, at the beginning of the school year, or whenever application form fields or settings change.
By default, the site Principal role has full access to Admission. Additional access can be granted through the Admission capabilities listed below.

Application Form

The application form is available by adding /radix/admission to the end of your Radix LMS URL. Example: yourschool.radixlms.com/radix/admission. The application form can be embedded into the school's website or used as a standalone link. Using a standalone link is recommended because it gives families the full form experience and avoids website embed issues.

The form includes three sections: Student information, Parent/Guardian information, and Other information. Some fields are required by default, and administrators can make additional fields required from Form Fields settings. Some fields are conditional and appear only when their related option is selected. For example, if the applicant selects Kindergarten as the grade level, a follow-up question may appear asking whether the student attended VPK.

The current form also supports configurable additional fields, including var2, var2_text, var3, var3_text, var4, and var4_text. These are commonly used for school-specific questions such as Boarding, International, and Fee-related fields. The default race field label is Race, and Ethnicity is available as a separate field that is disabled by default unless enabled in Form Fields settings.

Application List

The application list is available from the site administration menu under School ► Admission ► Applications.

Applications are sorted by newest submission first by default. To change the sort order, select a column title. An arrow appears under the title to show whether the list is sorted in ascending or descending order.

Action icons

	Use Search/Filter to search text fields, including notes, or filter by predefined values such as application year, grade, and gender. Text search applies to text fields only; it does not search predefined dropdown values.
	To add an application manually, select the add button at the bottom of the application list.
	To download the list of applications, click the desired format at the bottom of the list. CSV is recommended for long lists because it is faster and can be opened or saved as XLS afterward. Exported files now use descriptive filenames, such as radix_admission_applications_0910240914.csv, instead of a generic data.csv name.
	To edit, delete, or review the communication log for an application, scroll to the far right of the list. The action icons appear at the end of each application row in this order: Communication Log, Edit, and Delete.

Application Edit Page

Use the application edit page to review or update an individual application after it has been submitted. The edit page includes the submitted application fields and any currently enabled configurable fields, including Race, Ethnicity, and school-specific fields such as var2 through var4. Use this page when staff need to correct applicant information, update application details, review notes, or prepare an approved application for processing. Access is controlled by the Admission application management and processing capabilities.

Form Fields

Form Fields are available from the site administration menu under School ► Admission ► Form Fields.

Use Form Fields to update field labels, manage dropdown options, and control whether fields are required, disabled, or visible on the public form. These settings affect new submissions, administrative filters, and the application edit page.
For example, to add a new application year, search for year in the Form Fields search box and select the edit icon for school_year_applied_for.

On the edit page, find the years in the "options" box and add the new year to the bottom of the list. Note that, all items of the dropdown menu listed twice separated by a "|". The first one is the text recorded to the database, and the second one is the text used in the dropdown menu. The "Y" or "N" at the end will determine if the item will be visible to the applicant on the menu or not. If you do not want any school year to be visible on the menu, simply add "N" to the end of the item separated by "|". The same method can be used to add a new "birth year" to the drop down list.

Examples:

Not Visible:	2015-2016|2015-2016|N
Visible:	2016-2017|2016-2017(current year)|Y
Visible but disabled:	2017-2018|2017-2018|Y|disabled

Other field properties are managed the same way. To make a field required, find it in the Form Fields list and change the Required option to Yes. To change a field's label, update the Label text on the edit page.

Commonly reviewed configurable fields include school year, birth year, grade level, Race, Ethnicity, and the additional school-specific fields var2 through var4. When adding or updating options, confirm that each option follows the expected option format and that visibility or disabled status is set intentionally. If Ethnicity or any additional school-specific field should appear on the public form, enable it here and confirm whether it should be required.

Admission Plugin Settings

Navigation: School → Admission → Admission Plugin Settings

Use this page to configure the application form appearance, email settings, and admission behavior.

Form Appearance

Email Settings

Dynamic fields available for the verification email:

Duplicate Application Control

Beginning-of-Year Admission Checklist

1. Update the application year dropdown. Add the new year, make old years invisible when appropriate, and disable options that should remain visible but not selectable.

2. Review birth year and grade-level options for the upcoming admission cycle.

3. Confirm age restriction settings for Kindergarten and Pre-K, including cutoff date, required age, and calculation method.

4. Review form title, description, terms and conditions, footer, success message, and verification email text.

5. Confirm whether verification emails should be sent to applicants.

6. Update Additional recipients so the correct school staff receive new application notifications.

7. Review field visibility, required status, and disabled status for Race, Ethnicity, and school-specific fields such as Boarding, International, and Fee.

8. Submit a test application and confirm the confirmation message, school notification email, Application List entry, filters, exports, and edit page.

School Entry Age Restriction

Schools can enforce age restrictions for Kindergarten and/or Pre-K from Admission Plugin Settings. Turn on the appropriate restriction, then update the cutoff date, required age, and calculation method based on the school’s policy. If a parent applies for a restricted grade level with a birth date that does not meet the rule, a warning appears under the birth date field and the application cannot be submitted until the birth date is corrected. Age restrictions are not enforced by default.

Admission Overview Charts

Administrators can view admission charts under School → School Overview. These charts help school leaders compare the last five years of application data and analyze the current year's applications by gender, race/ethnicity, grade, zip code, confirmation status, and how applicants heard about the school (the Hear chart).

Permissions

Tips and Troubleshooting

Related Pages

• School configurations for a new year

• School Overview (for admission charts)