Mentors-Mentees

Mentors-Mentees Block User Guide

What the Mentors-Mentees block does

The Mentors-Mentees block lets admins connect mentors with students. After students are assigned, mentors can open an easy-to-read progress page for each mentee and review key information in one place.

Depending on your school settings and permissions, the progress page may show:

• Student profile information and last access

• Courses, sorted by period when period information is available

• Current-term progress and grade information

• Passing, failing, missing, and waiting-for-grade activity counts

• Attendance summary and a link to attendance details when records exist

• Student contacts, if enabled by an admin

• Discipline summary for the latest records

• High school transcript link for eligible students, if enabled by an admin

Before you start

• The Mentors-Mentees block must be enabled on the site.

• The block must be added to the dashboard or another page where users can see blocks.

• Staff who should act as mentors must have the mentor role.

• Admins need permission to assign mentors and manage notifications.

Open mentor management

1. Go to the page where the Mentors-Mentees block is displayed.

2. Select Manage mentors.

3. The mentor assignment page opens.

Assign students to a mentor

On the assignment page, you will see mentor and student lists. If the mentor list is empty, no staff member has been assigned the mentor role yet. Assign the mentor role first, then return to this page. Radix User Management | How to add/edit staff

1. Select a mentor from the mentor list.

2. Review the students already assigned to that mentor in the middle list.

3. Find the student in the available students list.

4. Select the student and choose Add.

5. To remove a student from a mentor, select the student in the assigned list and choose Remove.

You can select more than one student at a time by holding Ctrl on Windows or Command on Mac while selecting names. If available, use the searchable student list to find students faster.

What mentors see

After mentees are assigned, mentors see their mentees in the block. Selecting a student name opens that student’s progress page.

Review a student progress page

The progress page gives mentors a quick view of the selected student. Mentors can switch between their mentees from this page.

The course area shows academic progress by course. Selecting a course opens the detailed course progress page for that student.

Progress and grades

• Progress focuses on the current term, such as the current quarter or semester.

• Grade shows current-term grade information and graded assignment counts.

• Activity links may show passing, failing, missing, and waiting-for-grade items.

• If a grade is not available, the system may show NG instead of treating the grade as 0%.

Attendance

The attendance summary shows absence or tardy counts by attendance code. If the student has no absences or tardies, the page displays a positive message. If attendance records are available, mentors can open the attendance details link to review the full list.

Student contacts

If enabled by an admin, the progress page shows student contact information. This may include the student address and related contacts used by the school.

High school transcript

If enabled by an admin, eligible students in grade 9 or above may have a High school transcript link on the progress page.

Manage notification rules

Admins with permission can create notification rules from the block by selecting Manage notifications. Notifications can be sent by email based on selected conditions, such as course grade thresholds or no login/no activity for a set number of days.

1. Open Manage notifications.

2. Create or edit a rule.

3. Choose when the rule should send.

4. Choose who should receive the email, such as mentors, students, or teachers.

5. Choose how often the rule should run.

6. Add an optional message if needed.

7. Save the rule.

Admin settings to review

Admins can review Mentors-Mentees settings from the site administration area. Common settings include:

• Block name and display wording for mentor/mentee labels

• Student, teacher, mentor system, and mentor user roles

• Maximum number of mentees shown before the block switches to summary links

• Passing percentage

• Whether mentors can see student contacts

• Whether mentors can download high school transcripts for eligible students

Troubleshooting